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Executive Assistant (EA)

Job Purpose

Perform a variety of executive assistant duties for the CEO at ClearTax. The successful candidate will demonstrate the ability to drive results in an ambiguous environment, with a high level of attention to detail.

 

Indicative Roles & Responsibilities

Management of calendar and scheduling requirements.
Manage effective communication with Internal & External stakeholders/partners
Plan, coordinate and ensure the VP’s schedule is followed and respected. Act in a way as a ‘’gatekeeper’’ and ‘’gateway’’, creating win-win situation for direct access to the VP’s time.
Tracking and helping drive completion of key deliverables and following up on outstanding items.
Arranging air/hotel/ground transportation while creating detailed travel itineraries.
Drive team activities (including staff meeting agendas and notes, org-wide meetings, social outings, catering, supply ordering, and other key logistics).
Managing travel & expenses, event planning, meeting agenda management, and invoice and financial processing
Attending key senior leadership meetings and taking minutes. In conjunction with the leader, create agendas for these meetings, drive key actions, follow up with constituents, and circulate minutes
Driving close collaboration with other Executive Assistant peers by building relationships throughout the Business across the company.

 

Experience

2 - 4 years of experience working as EA to CEC.

Qualifications

MBA or equivalent will be desirable; hands-on relevant exposure with any degree is very much eligible for the requisition.

 

Skill Sets / Requirements

Highly organized and detail oriented.
High level of integrity and discretion to handle confidential information.
Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines with little to no direction.
Previous project management or event planning experience preferred.
Excellent communication (written and verbal) and interpersonal skills.
Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
Highly motivated, organized individual who can work effectively with minimal supervision.

 

Background

Founded in the year 2010, ClearTax is India's fastest growing Tax & Compliance software company. We're a technology company helping people, enterprises & companies and the government with tax and compliance. We were incubated in Y Combinator and are funded by Silicon Valley investors, including PayPal co-founders Peter Theil's Founders Fund, Max Levchin and also by Scott Banister, who was an early investor in Facebook and Uber. ClearTax has raised $15.5 Million till date with investors including Sequoia Capital and SAIF Partners. Our aim is to delight our customers with simplicity, accuracy and getting rid of the notion that taxes are complex. ClearTax is a product by Defmacro Software Pvt Ltd.

 

 

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